BOARD OF TRUSTEES
THREE RIVERS COMMUNITY COLLEGE
DECEMBER 13, 2007


The regular meeting of the Board of Trustees was held in the Board Room of the Tinnin Fine Arts Center of the college in Poplar Bluff, Missouri, on Thursday, December 13, 2007, at 6:30 p.m.
   
Those present: Trustees James E. Grassham, chairman; Stephen C. Cookson, vice chairman; John R. Stanard, secretary; Bill G. Hollida Sr., treasurer; Thomas R. Turner, member; and Marion L. Tibbs, member; college administrators:  Dr. John F. Cooper, president; Dr. Larry Kimbrow, executive vice president/vice president for academic affairs; Robert L. Myers, vice president for administration and governmental affairs; Joseph T. Rozman, vice president for student affairs and information technology; Judith W. Scott, vice president for college advancement; and Danetta Norris, recording secretary.
   
Chairman Grassham welcomed those in attendance and called the meeting to order. The minutes of the regular meeting of November 5, 2007, were approved as presented on a motion by Trustee Tibbs and second by Trustee Hollida.
  
Dr. Cooper reported on several items on his report.

The proposed FY08 Board Meeting dates are:  January 17, 2008 (Thursday), February 21, 2008 (Thursday), March 27, 2008 (Thursday), April 17, 2008 (Thursday), May 15, 2008 (Thursday), and June 19, 2008 (Thursday).

Upcoming events include:  TRCC Nursing Pinning Ceremony, 2:00 p.m., December 14, 2007 at the Tinnin Fine Arts Center; TRCC Commencement, 7:00 p.m., December 14, 2007 at the Bess Activity Center; TRCC Staff Development, 8:00 a.m. – 4:00 p.m., January 16, 2008 at the Tinnin Fine Arts Center.

Following discussion, it was decided to change Spring’s Commencement date from Friday, May 23, 2008 to Thursday, May 22, 2008.

Ms. Rhonda Meloy has been selected as the recipient of the Teaching Excellence Award, and Mr. Bud Joyner has been selected as the recipient of the Administrator of the Year Award. Both will be attending the NISOD Conference in May 2008.

Dr. Cooper has been selected as one of twenty Presidents to attend a workshop on Integrating Developmental Education in New Orleans on January 23, 2008. This is an all-expense paid trip and an educational opportunity for Three Rivers Community College.

Following discussion, it was decided to have the Board of Trustees meeting in January, February, and March moved to 1:00 p.m. in the Tinnin Fine Arts Center. The Trustees will have lunch at 11:30 a.m. at Colton’s.

The Poplar Bluff Chamber of Commerce Banquet will be held on Saturday, January 26, 2008, at the Black River Coliseum. Any Trustee interested in attending, please see Danetta Norris for tickets.

Disbursements totaling $4,258,658.58 as listed on the check register for the month of November were given unanimous approval for payment on a motion by Trustee Stanard and second by Trustee Hollida.
 
Vice President for Administration and Governmental Affairs, Robbie Myers, made the report of the current cash position of the college with a cash flow projection.


Because of the expiration in April 2008, of the six-year terms of office for Trustees Stanard and Turner, it was moved by Trustee Tibbs that the following resolution calling for conduct of a public election for the purpose of electing two members of the Board of Trustees be adopted:

BE IT RESOLVED the Board of Trustees of Three Rivers Junior College District of Butler, Carter, Ripley, and Wayne counties and portions of Madison, Reynolds and Stoddard counties, that Notice of Election to be held in Sub-District No. 1 of said Junior College District, on the 8th day of April, 2008, between the hours of 6:00 a.m. and 7:00 p.m. for the purpose of electing two members to the Board of Trustees of Three Rivers Junior College District, that the Notice of Election be as follows:


Notice is hereby given to the qualified voters of the Three Rivers Junior College Sub-District No. 1, as described on Exhibit “A” attached hereto and made a part hereof as if more fully set out herein, of said Junior College District, all in the State of Missouri, that the regular election of said Sub-District No. 1 shall be held at all established voting places throughout the said Sub-District No. 1 on Tuesday, the 8th day of April, 2008, beginning at 6:00 a.m. and closing at 7:00 p.m. of said day, to vote upon the following proposition:

To elect two (2) members of the Board of Trustees of Three Rivers Junior College District, from Sub-District No. 1, for a term of six (6) years

And that Danetta P. Norris, recording secretary of the Board of Trustees, is authorized to act as the Election Authority on behalf of Trustee Secretary John R. Stanard.

The motion was seconded by Trustee Hollida and given unanimous approval.

Following discussion by the trustees and with the recommendation by the president, unanimous approval was given on a motion by Trustee Turner and second by Trustee Cookson on the following personnel action:


Notification of Resignation: Ms. Elizabeth Lilly, Instructor of Nursing – Evening Program (effective December 14, 2007)
 
Following discussion by the trustees and with the recommendation by the president, unanimous approval was given on a motion by Trustee Turner and second by Trustee Tibbs on the following personnel action:

Acceptance of Resignation: Ms. Lana Kelley, Instructor of Nursing – Evening Program (effective November 20, 2007)
 

Following discussion by the trustees and with the recommendation by the president, unanimous approval was given on a motion by Trustee Stanard and second by Trustee Tibbs on the following personnel action:

Acceptance of Resignation: Mr. Roland Mann, Instructor of English
(declined position after being hired at November Board meeting)

Following discussion by the trustees and with the recommendation by the president, unanimous approval was given on a motion by Trustee Turner and second by Trustee Stanard on the following personnel action:

    Grant Formal Employment Status:  Ms. Pamela Kirk, Accounts Payable Clerk
 

Following discussion by the trustees and with the recommendation by the president, unanimous approval was given on a motion by Trustee Hollida and second by Trustee Tibbs on the following personnel action:


Transfer of Position (Information Item only):  Mr. Scottie Triplett, General Laborer (effective January 14, 2008)

Following discussion by the trustees and with the recommendation by the president, unanimous approval was given on a motion by Trustee Turner and second by Trustee Tibbs on the following personnel action:

Notification of Employment: Michael Keith Burson, Instructor of Medical Laboratory Technology (effective January 9, 2008)


Following discussion by the trustees and with the recommendation by the president, unanimous approval was given on a motion by Trustee Turner and second by Trustee Tibbs on the following personnel action:

Notification of Employment: Dr. Hugh Hammond, Instructor of English
(effective January 16, 2008)
    NOTIFICATION OF EMPLOYMENT

Following discussion by the trustees and with the recommendation by the president, unanimous approval was given on a motion by Trustee Cookson and second by Trustee Stanard on the following personnel action:

Extension of Contracts to June 30, 2009:

• Dr. Larry Kimbrow, Executive Vice President and Vice President for Academic Affairs
  

• Mr. Joe Rozman, Vice President for Student Affairs and Information Technology

• Mr. Robbie Myers, Vice President for Administration and Governmental Affairs

• Ms. Judith Scott, Vice President for College Advancement

A motion was made by Trustee Tibbs to enter into executive session to discuss personnel and legal matters, permissible under guidelines of Missouri Rev. Statute Section  710.021.1 Legal – legal actions, causes of action or litigation involving a public governmental body and confidential and privileged communications between a public governmental body and its attorney; and  Section 610.021.3 – Personnel – hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded. 

The motion to enter into executive session was seconded by Trustee Cookson.  The Board was polled; the vote was as follows:  Trustee Turner, yes; Trustee Tibbs, yes; Trustee Grassham, yes; Trustee Stanard, yes; Trustee Hollida, yes; and Trustee Cookson, yes. Following the executive session, Trustee Turner moved to enter into the regular board meeting; Trustee Hollida seconded the motion.  The Board was polled; the vote was as follows:  Trustee Turner, yes; Trustee Tibbs, yes; Trustee Grassham, yes; Trustee Stanard, yes; Trustee Hollida, yes; and Trustee Cookson, yes.
  
There being no further business, the meeting was adjourned on a motion by Trustee Tibbs and second by Trustee Turner, with unanimous approval.